Guideline on the storage of related documents used
for issuing origin certificates
Background
Overview
Document Retention and Submission Obligations
Country of Origin Proof Materials
False Submission or Insufficient Evidence
ATIGA
- Juche
- Exporter
- Producer
- When and for how long to keep
- The application for Certificates of Origin (Form D) and all documents related to such application shall be retained by the Issuing Authority for not less than three (3) years from the date of issuance of the Certificate of Origin (Form D).
AANZFTA
- Juche
- Exporter
- Producer
- Manufacturers
- When and for how long to keep
- The OCP require exporters, importers, manufacturers and the issuing authorities to maintain records relating to the exportation or importation necessary to demonstrate that the relevant goods qualified for preferential treatment for a period of not less than three (3) years. These records can be kept in electronic form.
ACFTA
- Juche
- Exporter
- Manufacturers
- When and for how long to keep
- The application for the Certificate of Origin (Form E) and all documents related to such application shall be retained by the Issuing Authorities for not less than three (3) years from the date of issuance.
AHKFTA
- Juche
- Exporter
- Manufacturers
- When and for how long to keep
- The manufacturer or exporter applying for a CO(Form AHK) should, subject to the internal laws and regulations of the exporting Party, keep its supporting records for application for not less than three (3) years from the date of issuance of the CO(Form AHK) concerned.
AKFTA
- Juche
- Exporter
- Producer
- When and for how long to keep
- The application for Certificates of Origin and all documents related to such application shall be retained by the issuing authority for not less than three (3) years from the date of issuance.
AIFTA
- Juche
- Exporter
- Producer
- When and for how long to keep
- The application for AIFTA Certificates of Origin and all documents related to such application shall be retained by the Issuing Authorities for not less than two (2) years from the date of issuance.
AJCEPA
- Juche
- Exporter
- Producer
- When and for how long to keep
- Each Party shall, in accordance with its laws and regulations, ensure that the exporter to whom a CO has been issued or the producer of a good in the exporting Party referred to in subparagraph 4(b) of Rule 2 keeps records relating to the origin of the good. For the purposes of this Agreement, the exporter or producer shall keep these records for three (3) years after the date on which the CO was issued. Each Party shall ensure that its competent governmental authority or its designees shall keep a record of the issued CO for a period of three (3) years after the date on which the CO was issued. Such record includes all supporting documents presented to prove the qualification as an originating good of the exporting Party.
PJEPA
- Juche
- Exporter
- Importer
- When and for how long to keep
- Exporters and producers must maintain records relating to the goods origin for at least five (5) years from the CO issuance date.
PH-EFTA
- Juche
- Exporter
- When and for how long to keep
- keep a copy of the proof of origin and all supporting documents including suppliers declarations, wherever applicable, for five (5) years from completion or issuance, or for a longer period of time, if required by the domestic laws and regulation of the exporting Party.
RCEP
- Juche
- Exporter
- Producer
- When and for how long to keep
- The application for Certificates of Origin and all documents related to such application shall be retained by the issuing authorities for not less than two (2) years from the date of issuance.
ATIGA
When it is suspected that fraudulent acts in connection with the Proof
of Origin have been committed, the Government authorities concerned
shall cooperate in the action to be taken in the respective Member State
against the persons involved.
Each Member State shall provide legal sanctions for fraudulent acts
related to the Proof of Origin.
AANZFTA
When it is suspected that fraudulent acts in connection with the Certificate of Origin have been committed, the government authorities concerned shall co-operate in the action to be taken in the respective Party against the persons involved, in accordance with the Party’s respective laws and regulations.
ACFTA
When it is suspected that fraudulent acts in connection with the
Certificate of Origin (Form E) have been committed, the Government
authorities concerned shall co-operate in the action to be taken in the
territory of the respective Party against the persons involved.
Each Party shall be responsible for providing legal sanctions for
fraudulent acts related to the Certificate of Origin (Form E) in
accordance with its domestic laws, regulations and administrative
rules.
AHKFTA
When it is suspected that fraudulent acts in connection with the
Certificate of Origin (Form AHK) have been committed, the Parties
concerned shall cooperate in the action to be taken in the respective
Parties against the persons involved to the extent permitted under their
applicable internal laws and regulations.
Each Party shall provide legal sanctions for fraudulent acts related to
the Certificate of Origin (Form AHK) in accordance with its internal
laws and regulations.
AKFTA
When it is suspected that fraudulent acts in connection with a
Certificate of Origin have been committed, the government authorities
concerned shall cooperate in the action to be taken by a Party against
the persons involved.
Each Party shall provide legal sanctions for fraudulent acts related to
a Certificate of Origin.
Action against Fraudulent Acts
AIFTA
When it is suspected that fraudulent acts in connection with the AIFTA
Certificate of Origin have been committed, the relevant Government
Authorities concerned shall cooperate in any action taken against the
persons involved.
Each Party shall be responsible for providing legal sanctions for
fraudulent acts related to the AIFTA Certificate of Origin.
AJCEPA
Each Party shall establish or maintain, in accordance with its laws and regulations, appropriate penalties or other measures against its exporters or producers who have committed fraudulent acts in connection with a CO, including submission of false declarations or documents to its competent governmental authority or its designees.
PJEPA
Each Party shall ensure, in accordance with its laws and regulations,
that appropriate penalties, sanctions or other measures are maintained
or established against its exporters to whom a certificate of origin has
been issued and its producers of the goods in the exporting Party
referred to in subparagraph 7(b) of Article 41:
(a) for providing false declaration or documents to its competent
governmental authority or its designees prior to the issuance of
certificate of origin; and
(b) for failing to notify in writing to the competent governmental
authority of the exporting Party or its designees without delay after
having known that such good does not qualify as an originating good of
the exporting Party.
PH-EFTA
Each Party shall ensure, in accordance with its domestic laws, rules and regulations that appropriate penalties, sanctions or other measures are imposed for violations of the laws, rules and regulations related to this Annex 1 of Rules of Origin of PH-EFTA, Article 22 of Section VII.
RCEP
Each Party shall adopt or maintain appropriate penalties or other measures against violations of its laws and regulations relating to this Chapter 3 of Rules of Origin, Article 3.31, Section B of RCEP Agreement.